HR & Admin Executive

Job Responsibilities:

  • Handle incoming calls and attend to visitors
  • Responsible for maintaining up-to-date employee contacts and employee records
  • Make travel arrangement including insurance and visas application
  • Provide office administrative support to ensure smooth running of the organization including manage office supplies, stationeries, incoming mails and vehicle administration
  • Review and update forms & letters, administration templates when required
  • Prepare and issue related letters to staff
  • Any other ad hoc administrative duties as assigned by the supervisor
  • Support the HR Manager in preparation of the yearly recruitment plan and the manpower budget
  • Support recruitment through posting vacancies on various recruitment platforms and manage responses to candidates
  • Schedule and conduct initial screening interviews for shortlisted candidates
  • Extend job offer to candidates
  • Update employee job descriptions as and when needed
  • Conduct new employee onboarding and offboarding
  • Assist HR Manager to follow-up on KPI settings for Management confirmation and yearly appraisal
  • Monitor training budget and maintain training calendar
  • Conduct training analysis surveys to find out about employee training progress to increase productivity
  • Be involved in training administration including course registrations, training grants, updating of training records and training feedback, etc
  • Prepare new employee’s salary proposal for approval
  • Conduct yearly salary benchmarking
  • Support in annual salary review exercise
  • Stay abreast of local employment regulations and adjust employee benefits when necessary
  • Yearly review and renewal of employee related insurances
  • Drive employee engagement programs
Department: HR & Admin
Project Location(s): 8 Penjuru Place
Education: Diploma in Human Resource Management
Compensation: $3,000 to $3,400


  • Minimum Diploma in Human Resource Management
  • Minimum 3 years’ experience in related field
  • Experience in using Infotech software
  • Proficient in written and spoken communication

Other Information

  • Working Location: 8 Penjuru Place
  • Job type: Permanent, Full-time
  • Working hours: Mon to Fri, 9am to 6pm
  • Salary: $3,000 to $3,400

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