HR & Admin Executive

Job Responsibilities:

• Handle incoming calls and attend to visitors
• Responsible for maintaining up-to-date employee contacts and employee records
• Make travel arrangement including insurance and visas application
• Provide office administrative support to ensure smooth running of the organization including manage office supplies, stationeries, incoming mails and vehicle administration
• Review and update forms & letters, administration templates when required
• Prepare and issue related letters to staff
• Any other ad hoc administrative duties as assigned by the supervisor
• Support the HR Manager in preparation of the yearly recruitment plan and the manpower budget
• Support recruitment through posting vacancies on various recruitment platforms and manage responses to candidates
• Schedule and conduct initial screening interviews for shortlisted candidates
• Extend job offer to candidates
• Update employee job descriptions as and when needed
• Conduct new employee onboarding and offboarding
• Assist HR Manager to follow-up on KPI settings for Management confirmation and yearly appraisal
• Monitor training budget and maintain training calendar
• Conduct training analysis surveys to find out about employee training progress to increase productivity
• Be involved in training administration including course registrations, training grants, updating of training records and training feedback, etc
• Prepare new employee’s salary proposal for approval
• Conduct yearly salary benchmarking
• Support in annual salary review exercise
• Stay abreast of local employment regulations and adjust employee benefits when necessary
• Yearly review and renewal of employee related insurances
• Drive employee engagement programs